Facilities Manager

About Tobin Scientific

Tobin Scientific is a leading provider of cold chain, ambient storage, and transport & logistics services for the biopharma industry. We proudly support a diverse clientele spanning life sciences, academia, government, and more. Recognized for unwavering safety and reliability in the storage and transport of temperature-sensitive products, we excel in serving the complex needs of the pharmaceutical and biotech sectors. Our capabilities extend to laboratory relocation, principal investigator support, and other logistic services. Tobin Scientific's all-encompassing approach and commitment to quality make us an industry innovator, empowering our partners through the complexities of the biopharma industry.

‍

Your Role

The Facilities Manager will support the operations, maintenance, and compliance of Tobin Scientific’s state-of-the-art facilities, including GMP and non-GMP warehouses, cold chain infrastructure, and fleet of transportation assets. You will generate and use data to ensure the highest operational standards and regulatory compliance, critical to supporting our pharmaceutical and biotech clients. This role reports directly to the Chief Operating Officer and is based out of our headquarters in Beverly, MA, with regular visits to satellite sites across Greater Boston.

‍

What We're Looking For

• Bachelor’s degree in Engineering; Facilities, Property, Construction, or Supply Chain Management; Business; or a related field. (Equivalent experience and a demonstrated track record of success also qualifies.)
• 5+ years of experience managing facilities in a pharmaceutical, biotech, manufacturing, supply chain, or logistics environment.
• Strong project management skills, including problem-solving, budgeting, and vendor management.
• Experience implementing, managing and/or administering a Maintenance Management System.
• Excellent communication and leadership abilities.
• Preferred Qualifications:
  • In-depth knowledge of GMP regulations and compliance requirements.
  • Experience with cold chain storage and transportation facilities.
  • Certification in Facilities Management (e.g., IFMA CFM) or Project Management (e.g., PMP).
  • Lean Six Sigma Certification (e.g. Green Belt) and/or deep knowledge of Lean concepts.

Key Responsibilities

• Own the asset lifecycle from procurement, to onboarding, maintenance and retirement.  
• Monitor and report metrics relating to our storage facilities and transportation fleet, ensuring reliable uptime and efficiency.
• Ensure compliance with GMP and ISO 9001:2015 guidance, and help prepare for audits and inspections.
• Populate and manage preventive and corrective maintenance tasks for HVAC systems, refrigeration units, vehicles,  and other critical infrastructure.
• Collaborate with third-party vendors for specialized services.
• Plan and execute the implementation of our CMMS related to facility upgrades, expansions, and new construction.
• Identify opportunities to improve energy efficiency and implement sustainability initiatives.
• Manage technicians and coordinators to achieve department KPI goals.  
• Contribute to a high-performance culture, promoting accountability and continuous improvement.  
• Support supplier qualification activities, through the gathering, documentation and verification of specifications.

‍

Disclaimer: Tobin Scientific is an Equal Opportunity Employer practicing non-discriminatory recruitment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This job description provides an overview of the responsibilities and duties expected for this position. It's not exhaustive, and personnel may be asked to perform duties outside their typical responsibilities.